730pm, 2nd Tuesday of every month during school term

Arts Building, Chapel Hill State School

Meetings are an essential component of the P&C and we make this effective, productive as well as open and friendly. We believe in collaboration and transparency, which is why you will find copies of our agendas, reports and minutes below.

We encourage participation and run our meetings using  guidelines supported by P&C Queensland.

Arts Building, Chapel Hill State School

Location 5 on the map.

Members and visitors can park in the Staff Car Park or the Turning Circle for meetings. 

Walking from the Turning Circle - walk towards Administration (1) and keep going along the path to the end of the Resource Building (3), go up the stairs or ramp and continue to the Arts Building (5).

Walking from the Staff Car Park - go up the stairs from the end of the car park and between Administration (1) and the Resource building (3), turn right and walk to the end of the Resource building, go up the stairs or ramp and continue to the Arts Building (5).

The following are some of the basics about P&C meeting behaviour.

Participation in meetings is encouraged, provided it is respectful, positive and on topic. Any point of conversation that is off-topic should be recorded and raised during the ‘new items’ section of our agenda. Although we have a firm structure, the process for participating is rather informal where everyone has an opportunity to contribute. Our Code of Conduct (signed during the P&C registration process) binds participation.

During a meeting, actions may be recorded against a person, or subcommittee. These may arise out of discussion or conversation and are a particular course of action that is expected to be undertaken. These actions form part of the meeting minutes. Everyone is held to account for the Actions associated with them, and previous meeting actions are discussed at the commencement of a meeting.

Motions occur frequently during meetings and usually involve an expenditure of funds or a decision to be made. The process is: someone moves an action, someone else seconds the motion, and discussion is held. Once completed, a vote is held. If the majority agree, the motion passes and the actions associated with the motion are recorded. If it is not passed, the motion is not carried. Voting usually takes place with a show of hands. It is noted that we encourage people to question the motion and not to vote for it if they aren’t comfortable in supporting that decision.

Below, you will find copies of our previous agendas, reports and minutes. We believe in being open and transparent, and sharing our success with everyone. If you have any questions about anything you read, feel free to contact us.

February 2018

AGM 2018

November  2017

AGM 2017